Summary: Accepted papers will be published in the IEEE SVCC 2025 Proceedings. Accepted and presented papers will be submitted for publication in IEEE Xplore®. If a paper is not presented at the conference, it will be removed from the website and IEEE Xplore.

The paper must meet the submission guidelines and must be submitted to the PDF eXpress site to produce an IEEE Xplore-compliant file.

​The final Camera-Ready file (the IEEE Xplore-compliant file) from PDF eXpress must be uploaded at the EasyChair paper submission site ("access" link under the Final Version like the below screenshot.)

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Deadline: March 18, 2025

 

​Step 1: Creating IEEE Xplore-Compatible PDF

• Prepare IEEE Xplore compatible PDF using PDF eXpress.

• Please use IEEE PDF eXpress to create and validate your final Camera-Ready version. 

• IMPORTANT: Any changes made to a PDF after IEEE PDF eXpress conversion or PDF Checking may invalidate Xplore compatibility. All updates should be added to the document before a PDF is created.

• Note that, IEEE PDF eXpress is only used to create your final Camera-Ready version. Please submit your final Camera-Ready version to EasyChair submission site according to the following submission guidelines.

  • Before Creating a PDF

    • Remove copyright notice, headers, page numbers from your source document.

    • Proofread your source document thoroughly to confirm that it will require no revision.

  • Creating your PDF eXpress Account

    • Access the IEEE PDF eXpress site at https://ieee-pdf-express.org/ 

      • For New Users – Click “Create account” link.

      • Enter the following:

        • "65277X" for the Conference ID

        • your email address

        • your password

      • Continue to enter information as prompted.

    • An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

    • Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences.

    • Verify that your contact information is valid.

  • Validate your paper

    • For each conference paper, click “Create New Title”.

    • Enter identifying text for the paper (title is recommended but not required)

    • Click “Submit PDF for Checking” or “Submit Source Files for Conversion”

    • Indicate platform, source file type (if applicable), click Browse and navigate to file, and click “Upload File”. You will receive online and email confirmation of successful upload.

    • You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.

• Help to use IEEE PDF eXpress <link>

• For preparing source files <link>

• For any help, Contact the PDF eXpress Support via the IEEE contact center https://supportcenter.ieee.org/app/home

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Step 2: Upload to EasyChair submission site

 

Please note that PDF eXpress is NOT a file collection website.

The Camera-Ready submission site is is the EasyChair platform.

This will let you approve the IEEE copyright notice for your paper and then upload the file produced by PDF eXpress.

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Formatting Guidelines

• Final Camera Ready Papers must be in English.

• Note that you will actually update the existing manuscript that was previously submitted.

• The list of authors for the camera-ready paper must be the same as the list of authors for the review version. Please include the authors' names and affiliations in the paper. 

• Do NOT number the pages.

• Author Bios are NOT needed.

• We must be able to display and print your submission exactly as we receive it and using only standard tools and postscript printers, so we strongly suggest that you use only standard fonts.

• Make sure that the output has been formatted for printing on LETTER (8.5″ by 11″) size paper.

• You may use IEEE Transactions Templates.

• Regular Papers:
  Regular papers papers must be no longer than 8 pages (no cover page) in double-column format with standard margins and at least a 10 point font (IEEE templates
  http://www.ieee.org/conferences_events/conferences/publishing/templates.html).
  This length includes everything: figures, tables, references, appendices and so forth. Please look at the sample paper in the above template page.) For long papers, an additional page may be included for a total of ten (10) pages (six (8) pages plus up to two (2) extra page with fee with additional cost $100), PROVIDED you have paid this extra-page fee during the registration.

• Short Papers:
  Short Papers must be no longer than five (5) pages (no cover page) in double-column format with standard margins and at least a 10 point font (IEEE templates http://www.ieee.org/conferences_events/conferences/publishing/templates.html). This length includes everything: figures, tables, references, appendices and so forth.

• Poster or Demo Papers:

  • Poster papers or demo papers (from the LLM challenge) must be no longer than three (3) pages (no cover page) in double-column format with standard margins and at least a 10 point font. This length includes everything: figures, tables, references, appendices and so forth.

  • The manuscript title on the camera-ready version must start with "Poster: Paper Title" or "Demo: Paper Title."

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Poster Preparation Instruction

When: June 23, 2025 

 

You can make your poster in 48 x 36 format that shows the content of your poster board. Here are examples. https://www.posternerd.com/sciposters-templates

However, there is no strong restrictions if you can show your research goals and outcomes well. Please put SVCC 2025 logo into your poster. You can bring your poster at SVCC 2025. We will provide an instruction to you about poster competition during the conference time.

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